Evaluating existing training suppliers
Once a decision has been made for a training supplier and the first delivery has been checked for quality and suitability, we usually move on to other things. In reality, this can mean that a training provider delivers the same training measure again and again over years, without its contents being updated to current business needs or checking that the agreed contents are still being used by the selected trainer. Use the following topics to structure how you evaluate your existing training suppliers.
How up-to-date are you?
Evaluating your existing training provider starts in your own office. As you are responsible for the training measure(s) that your provider is delivering, you should have up-to-date information on the latest participant evaluations, seminar documentation and hand-outs. The older your own documentation is, the quicker you need to evaluate your training provider:
- When did you last have a status meeting with your training provider? What was decided?
- What can you learn if you compare participants’ evaluations over time?
- If you don´t have a copy of the seminar documentation on your server, how quickly does your training provider hand out a copy to you?
How do you check the quality of existing training measures?
Regular quality management should be one of the key tasks of HR development but, unfortunately, everyday operational topics regularly push this to the bottom of the list. On the other hand, evaluating the quality of training measures ensures that you´re spending money on relevant training measures that support your business:
- Does the seminar documentation (key messages about leadership and teamwork, cultural focus, takeaways, etc.) still reflect the current business climate and needs in your organisation? What needs to be updated?
- Learn from the participants: What expectations does a participant have going into a training event? How are these expectations met after the training? What takeaways are still present 4-6 weeks later?
- Observe (or participate in) a training event: Is the seminar documentation relevant? Are the key messages suitable for your business reality? Is the trainer still motivated?
- Talk to your trainer: How does he/she suggest incorporating into the training content what they learn from the participants about your business environment?
How reliable is your current training provider?
A good training provider understands your business and provides a training event that fits your organisation’s culture and industry. In addition, you can rely on them to keep you up-to-date on critical topics arising in their trainings, or to provide you with interesting ideas that synergise with your business:
- Does your training provider keep you up-to-date with what is new on the market? Do they actively come up with new ideas which benefit your business?
- Does your training provider shy away from the idea of working with another provider (or with an internal trainer) at your request to deliver a customised training measure?
- Do you get enough training dates from your training provider? Does he/she keep these dates and/or offer back-up trainers or alternative dates?
Is your contract up to date?
Once signed, companies rarely update contracts with training providers even though a discussion of training fees seems to be a regular event. Nonetheless, important factors such as travel expenses or secondary costs need to be checked on a regular basis. Also, legal requirements, e.g. confidentiality or data protection, change over time and need to be adhered to:
- Do the agreed payment terms still fit current purchasing standards in your company?
- Do the training rates meet market standards? Does the number of training measures provided justify a re-negotiation of fees?
- How dependent are you on your training provider to deliver this training measure? Does this fit with your HR strategy or should you have a wider pool of providers?
- Do you have an up-to-date confidentiality agreement with your training provider?
- Does your training provider charge you separately for materials? Is the seminar documentation relevant or can you send key documents via email to save costs?
Download our eBook to learn more
